Breakdowns of communication channels is a common challenge that managers face. Communication problems indicate more deep-rooted problems than those that appear on face value. The barriers may occur either at the transmission stage or at the feedback stage of a communication situation.
It may so turn out that the sender is not able to properly channel the message, or it may also be incorrectly received. The crucial point is to understand the barriers which a manager faces at a number of different stages so that these can be properly dealt with.
The requirement for effective communication is accurate planning. The message should be correctly planned and then delivered. The channel links to be adopted needs to be planned out beforehand. The actual contents of the message have to be drawn up after considering all the aspects.
A poorly designed message loses all its value. In addition, the purpose of the message also has to be clearly stated. Hence, faulty planning leads to the breaking up of communication lines.
The non-communicated notions that underline the message are very dangerous. The sender presumes a certain part and then, accordingly, forwards the message. It is not necessary that the receiver should also presume things in the same manner. This may lead to confusion in addition to chaos.
A single word suggests lots of different meanings. Each word is recognised in reference to the context of the sentence as well as place and situation that it is used in. Semantic distortion can be deliberate or accidental.
When it is deliberate, it is intended as such however the one that is accidental hinders the progress of communication. It renders ambiguity to the message. As such, every different individual may reach his own conclusion in the end.